{"id":8494,"date":"2020-03-16T09:38:38","date_gmt":"2020-03-16T09:38:38","guid":{"rendered":"https:\/\/www.therealpbx.com\/blog\/?p=8494"},"modified":"2020-08-06T19:26:00","modified_gmt":"2020-08-06T19:26:00","slug":"call-conferencing-benefits","status":"publish","type":"post","link":"https:\/\/therealpbx.com\/blog\/call-conferencing-benefits\/","title":{"rendered":"5 Ways Call Conferencing Can Benefit Your Business"},"content":{"rendered":"\n
\"call<\/figure><\/div>\n\n\n\n

Today\u2019s\nbusinesses operate globally and have offices and remote workforce at various\ngeographies in the world. When companies operate on a multinational level, it\nbecomes harder for them to bring all their employees on a single platform to\nfoster uninterrupted communication and improve the overall productivity. Well, call conferencing<\/a> is a\nfeature of cloud telephony which addresses this problem. <\/p>\n\n\n\n

Call conferencing brings your team members, vendors, clients, and other stakeholders on a single platform to organize formal meetings and collaborate with each other. In this article, we will discuss all about call conferencing and its various benefits for your business. <\/p>\n\n\n\n

Content Index<\/strong><\/p>\n\n\n\n

1<\/strong>. What is call conferencing?<\/a>
2<\/strong>. How call conferencing works?<\/a>
3<\/strong>. Benefits of call conferencing for businesses?<\/a>
4<\/strong>. Features of cloud-based conferencing calling.<\/a>
5<\/strong>. How to set up call conferencing?<\/a><\/p>\n\n\n\n

What\nis call conferencing?<\/strong><\/h2>\n\n\n\n

In\nsimpler terms, call conferencing allows multiple people to interact with each\nother. The call conferencing service can be used by anyone as it is highly\naccessible. Cloud-based call conferencing offers multiple features which\ndifferentiates it from most commonly used voice conferencing service via\nconventional telecom providers. <\/p>\n\n\n\n

Cloud-based voice conferencing service is usually cheaper as it can involve international calling charges<\/a>. Conducting a call conferencing meeting from your regular telecom provider can incur huge telephony bills. In most cases, cloud-based call conferencing providers also offer free minutes bundled in your monthly or annual package. <\/p>\n\n\n\n

Additionally,\nwith cloud-based call conferencing service, you get many important features\nwhich lets you easily manage formal call conferencing meetings involving high\nnumber of participants. We will talk more about these features a little later\nin the post. Let\u2019s first see how call conferencing really works. <\/p>\n\n\n\n

How call conferencing works?<\/strong><\/h2>\n\n\n\n

To\nconduct a call conferencing meeting, you will first have to create a list of\nparticipants and then send an invitation to inform them, so that, they are\navailable for the meeting. However, if an urgent decision has to be made, then\na call conferencing meeting can be done instantly as well. <\/p>\n\n\n\n

There are two ways by which you can conduct call conferencing<\/strong>: <\/p>\n\n\n\n

1.\nDial Out<\/strong> \u2013 Here, as a call conferencing host, you will dial out the\nnumbers of your participants. For example, you will dial the first number, if\nthe participant picks up the call, you will put his\/her call on hold and then\ndial the next number. <\/p>\n\n\n\n

2.\nCall Me<\/strong> \u2013 With this method, you create a call conferencing event using\nyour cloud PBX portal and then participants call your assigned conference\nnumber with associated pin to join the meeting. <\/p>\n\n\n\n

To\nutilize the call conferencing feature of cloud telephony, you first have to buy\na virtual business phone number \u2013 toll free number or local numbers. In case,\nyou don\u2019t know about these business phone numbers, then do check out this presentation\non toll\nfree numbers vs local numbers<\/a>. <\/p>\n\n\n\n

You can use any of these virtual business phone number for utilizing call conferencing service. If you are low on budget, then local numbers will best serve the purpose as you won\u2019t be charged for international calling (your participants will be charged). However, if you want to offer a free call conferencing service to your remote team members and other stakeholders, then you can opt for toll free number<\/a>. <\/p>\n\n\n\n

5 Benefits of call conferencing for businesses <\/strong><\/h2>\n\n\n\n

<\/p>\n\n\n\n

1. Reduce business telephony bills<\/strong><\/h3>\n\n\n\n

Cloud-based\nvoice conferencing service is usually cheaper as it can involve international\ncalling charges. Conducting a call conferencing meeting from your regular\ntelecom provider can incur huge telephony bills. In most cases, cloud-based\ncall conferencing providers also offer free minutes bundled in your monthly or\nannual package. <\/p>\n\n\n\n

Companies\nconduct call conferencing through local numbers, which reduces call costs as\nlocal calling rates are applied regardless of the destination and duration of\nthe audio conference call. <\/p>\n\n\n\n

2.\nReduce operational costs<\/strong><\/h3>\n\n\n\n

Businesses\nwith multiple offices and clients from different locations might ask their\nemployees to travel for face to face meetings. While face to face meetings are\nproductive, but business travel incurs enormous costs on companies because of\nvarious expenses, including ticket fares, accommodation costs, etc. <\/p>\n\n\n\n

As\ncall conferencing reduces the need for face to face meetings, it can reduce the\nrequirement of business travel to a great extent. Instead of traveling distant\nplaces, you can organize audio conferencing by inviting all the stakeholders on\na single platform to facilitate the exchange of ideas. <\/p>\n\n\n\n

3.\nImprove team collaboration<\/strong><\/h3>\n\n\n\n

During\ncall conferencing, participants can freely share their ideas and contribute to\nthe ongoing conversation for better decision making. Call conferencing is easy\nto set up and requires no technical expertise. <\/p>\n\n\n\n

Best\nof all, you can set up call conferencing in a short period of notice which\nhelps in urgent decisions making. Due to its simplicity and high accessibility,\ncall conferencing has become a critical team collaboration tool for\nbusinesses. <\/p>\n\n\n\n

4. No\nneed for expensive equipment<\/strong><\/h3>\n\n\n\n

Call\nconferencing service is highly accessible as participants can join the online\nmeetings without the need of any expensive hardware. You can dial participants\nnumber using any softphone or configured extension and your participants can\njoin the meeting using their cell phones.  <\/p>\n\n\n\n

5.\nSave time<\/strong><\/h3>\n\n\n\n

As said earlier, call conferencing reduces the need of business travel and face to face meetings which not only saves the cash but also time.<\/p>\n\n\n\n

Let\u2019s\nunderstand how call conferencing can help your business to save some precious\ntime. Suppose, your organization have a medium to large infrastructure\nconsisting of multiple floors, buildings, or even locations, then your\nemployees don\u2019t have to go to different floors or buildings for work-related\ndiscussion. They can simply conduct a voice conferencing meeting for discussions.\nThus, saving their time and energy. <\/p>\n\n\n\n

Saving\ntime in business is critical as it affects team\u2019s productivity and efficiency. <\/p>\n\n\n\n

Features of cloud-based conferencing calling <\/strong><\/h2>\n\n\n\n

1.\nCall Recording<\/strong> – One of the best features you get with a\ncloud-based call conferencing service is that you can choose to record your\nonline meetings. The call conferencing recordings are kept on a cloud server\nfor a period that you want. <\/p>\n\n\n\n

2. Custom Hold Music<\/strong> \u2013 In case, if any participant is waiting for others to join the conference, then you can set a custom hold music<\/a> or any informational message which they can hear on their hold time. <\/p>\n\n\n\n

3.\nInternational Calling<\/strong> – This is a cost-saving feature for\nbusinesses as it allows them to connect internationally via local phone\nnumbers. As a result, domestic call rates are applied irrespective of the\ndestination or duration of the audio conferencing. <\/p>\n\n\n\n

Invitees\nconnect to the call conference meeting by dialing the local phone number and\nthen entering the password or PIN code that is usually shared by the host of\nthe meeting. <\/p>\n\n\n\n

4.\nCall controls<\/strong> – As a call conferencing host, you get a variety of\ncall controlling features such as the ability to mute callers, start call\nrecordings, lock the call, etc. <\/p>\n\n\n\n

5.\nIntegrations<\/strong> – Most call conferencing providers offer\nintegration with Email and calendar services which makes it easier for you to\norganize your business meetings and invite participants. <\/p>\n\n\n\n

How\nto set up call conferencing?<\/strong> <\/h2>\n\n\n\n

Setting up call conferencing is a straightforward task which involves the following steps:<\/p>\n\n\n\n

Step\n1<\/strong>: Make a list of attendees for the call conferencing who will\nattend the meeting and share with the details of the event with them. <\/p>\n\n\n\n

Step\n2<\/strong>: In this step, you will have to configure your cloud-based PBX\nsolution to create a conference. <\/p>\n\n\n\n

Let\u2019s\nsee how you can do this using The Real PBX web portal.<\/p>\n\n\n\n

–\nLogin to The Real PBX portal, and from the left sidebar, click on the Call\nConference option, as shown in the screenshot below. <\/p>\n\n\n\n

\"call<\/figure><\/div>\n\n\n\n

–\nAfter that, you will see the interface, as shown in the screenshot below. Click\non the \u201cAdd Conference\u201d button.<\/p>\n\n\n\n

\"Add<\/figure><\/div>\n\n\n\n

You\nwill now see a pop-up form where you have to specify call conferencing details\nsuch as associated local number, conference pin, and other information listed\nbelow. <\/p>\n\n\n\n

\"specify<\/figure><\/div>\n\n\n\n

1.\nConference Name<\/strong> – Specify the name of your call conferencing. <\/p>\n\n\n\n

2.\nDescription<\/strong> – Write a short and concise description of call\nconferencing. Here you can mention the purpose of your audio\nconferencing. <\/p>\n\n\n\n

3.\nAssociated No<\/strong> – Select a local number associated with your\naccount. <\/p>\n\n\n\n

4.\nConference User Pin<\/strong> – Specify the password here. Your\nparticipants will have to type this Conference Pin to join the meeting. <\/p>\n\n\n\n

5.\nAnnounce when a user joins and leaves the conference<\/strong> – If\nyou enable this feature, then cloud PBX software will ask the name of the new\nparticipant after he types in the conference pin and notify other participants\nthat \u201cUser Name\u201d has joined the call conference. Similarly, if a user leaves\nthe call conference, it will inform. <\/p>\n\n\n\n

6.\nAnnounce the number of users in the conference to the caller<\/strong>\n– <\/p>\n\n\n\n

Play\nrecording for a single user – This feature will allow you to set custom music\nor record, which will be played only when an individual user is waiting for\nother participants to join the voice conference. <\/p>\n\n\n\n

7.\nMusic on Hold<\/strong> – <\/p>\n\n\n\n

Here,\nyou have to select the custom music recording which the cloud PBX software will\nplay when a single user is on the call conferencing. <\/p>\n\n\n\n

Wrapping\nUp<\/strong><\/h3>\n\n\n\n

Call conferencing is simple to use, easy to set up, and highly accessible, which makes it an efficient team collaboration tool for businesses to enhance their communication systems. There are endless benefits of incorporating voice conferencing service; most of them are mentioned in this article.   In case you have any doubts, then you can connect with our Cloud Communication Expert to get answers to your queries. <\/p>\n","protected":false},"excerpt":{"rendered":"

Today\u2019s businesses operate globally and have offices and remote workforce at various geographies in the world. When companies operate on a multinational level, it becomes harder for them to bring all their employees on a single platform to foster uninterrupted communication and improve the overall productivity. Well, call conferencing is a feature of cloud telephony […]<\/p>\n","protected":false},"author":62,"featured_media":8569,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[210],"tags":[],"class_list":["post-8494","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cloud-communication"],"yoast_head":"\n5 Ways Call Conferencing Can Benefit Your Business<\/title>\n<meta name=\"description\" content=\"In this blog, you will learn about 5 ways by which call conferencing can benefit your business including low operational costs.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/staging.therealpbx.com\/blog\/call-conferencing-benefits\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta 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